16 Admin-Clerical jobs

People Our Chicago based team is a group of committed and high-spirited search professionals.  We are a team of highly trained and experienced professionals; many of us have worked together for more than a decade.  Our culture is one of collaboration, affiliation, and results.  We live our company values every day - Commitment - Integrity - Passion.  We believe that we help our clients make the world better by hiring the right people, not just the best people. As passionate talent experts, every day, we help companies build stronger leadership teams. Company Founded in 1982, TRANSEARCH International is a retained executive search firm, ranked as a Global Top 10 recruiting organization.  With 55 offices in more than 35 countries around the world, our team has partnered with thousands of companies from start-up to Fortune 100.  We address C-suite, Vice President, Board of Directors, and functional, divisional leaders.  Our industry expertise spans 12 global practice groups, which includes: Manufacturing; Energy & Utilities; Life Sciences; Consumer & Retail; Financial Services; Construction & Real Estate. Read more about us online: http://www.transearchusa.com/ Opportunity Our team seek a detail-oriented, results-driven, and dedicated Research Assistant to help identify high potential clients, industries and markets.  TRANSEARCH has grown over the past 18 months.  To continue that growth, we must increase the volume of prospective client outreach through multiple channels.  As such, we seek a Research Assistant who will work with our Business Development Specialist and Director of Research to collect and organize data of new markets, industries, and target companies.  The Research Assistant must be proactive, organized, focused, and willing to tackle multiple projects simultaneously. A strategic and critical thinker with an emphasis on accuracy and urgency will be key to the success in this role. An individual who is a self-starter, comfortable working autonomously and in a project-oriented environment. Role Curate target company lists and contact information for Managing Directors. Organize potential target companies and contacts in the database. Edit contact information in database records. Research and provide insights into companies and industries for our marketing team. Log outreach activity in our company database. Import – swiftly and accurately – excel lists of contacts into the database. Perform special projects as directed, which could include related administrative tasks, such as, coordination of company meetings, event planning, event sponsorship, etc. Assist with ad hoc projects. Specific Skills & Experience Recent graduate or a student pursuing a bachelor’s or master’s degree preferred. Research or work experience a plus. Industries that our company participates in are: Manufacturing; Energy & Utilities; Life Sciences; Consumer & Retail; Healthcare; Construction & Real Estate. Savvy with technology and devices (laptop, mobile phone, tablet, etc.) Preferred experience using a database system - ATS and/or CRM system a plus. Ability to work autonomously in a focused, results-oriented business environment is critical. Proficient use of MS Outlook, MS Excel, and MS Word - MS PowerPoint a plus. Autonomous work in a focused, results-oriented business environment. Close attention to detail is a must. Contact Sunni Campbell | (312) 447-3038 | sunni.campbell@transearchusa.com

Work behind the scenes with to assist camp in being good stewards of God's resources. This position doubles as a valuable internship for anyone with a business major, but especially those majoring in Accounting or Administration. Must enjoy taking initiative and working in the office a majority of the time. Some experience in business is preferred, but not required.

The Office Manager/Accounting Bookkeeper will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness and efficiency. The Receptionist/Accounting Bookkeeper is an energetic professional who doesn’t mind wearing multiple hats, handling a wide range of administrative and executive support related tasks and is able to work independently with little or no supervision. The Receptionist/Accounting Bookkeeper is the first point of contact for our company and will welcome guests and greet people who visit the business. The Receptionist/Accounting Bookkeeper will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. The Receptionist/Accounting Bookkeeper will develop organizational processes and systems for office personnel, including filing, billing, accounts payable, payroll, and scheduling.  The Receptionist/Accounting Bookkeeper is to be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.   Responsibilities and Duties: Greet and welcome guests as soon as they arrive at the office Ensure reception area is tidy and presentable Receive, sort and distribute daily mail/deliveries; respond/direct ‘office@integritypd’ emails Answer phones in a professional manner, screen and forward incoming phone calls Manage office bookkeeping, payroll, invoicing, and accounts receivable, aging & collections Manage contracts and price negotiations with vendors and service providers Design, implement and oversee adherence to office policies and procedures Ensure filing systems are maintained, secure and current; preserve archive records Order front office supplies and keep inventory of stock Manage (HR) human resource components: applications, 401k, direct deposit, etc. Perform other clerical duties such as filing, photocopying, transcribing and faxing Participate actively in the planning and execution of company events Produce Job costing data reports Maintain company insurance, business licenses Manage liens, releases, waivers, certificates of insurance   Qualifications and Skills: Proficient computer skills, including Microsoft Office Suite Experience handling office responsibilities, customer service, or related field Basic knowledge of accounting and accounting software (QuickBooks, Peachtree Sage, etc.) Excellent written and verbal communication skills Highly organized multitasker Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Ability to be resourceful and proactive when issues arise Customer service attitude   To apply, please send resumes to: peter@integritypd.com

The Finance Administrative Assistant specifically assists and supports TEAM’s finance group and serves as a liaison between other stakeholders in the organization, handling administrative tasks, finding solutions and coordinating schedules and pertinent information.  Stakeholders may include and are not limited to other departments, missionaries, association partners and outside vendors. KEY RESPONSIBILITIES: Coordinating schedules between finance and stakeholders outside of the organization Provide assistance with other general office responsibilities such as routing communication and attending meetings Taking notes regarding action items and following up after meetings Manage expenses inside of Concur Navigate proficiently inside of the Accounting System as needed Use computer and technology skills to complete projects Participate in regularly scheduled office prayer times Manage specific tasks/projects as requested Travel is about 15% each year   JOB QUALIFICATIONS: Spiritually mature with a growing relationship with Jesus Christ Team player with a positive attitude, passionate about serving God and others Previous experience working in an office; Ability to apply Generally Accepted Accounting Principles preferred Associates Degree or equivalent work experience Highly proficient in Microsoft Office and G Suite Professional written and oral communication skills  Able to easily maintain confidentiality and prudence in communication; High level of integrity A self-starter who has a track record of successful planning, execution, and follow-through. Ability to set goals and to accomplish agreed-upon objectives Able to process large quantities of data; Meticulous attention to detail Ability to multitask, prioritize tasks and move from one task to another quickly, as needed Demonstrate an attitude of love, compassion, and respect to the employees, missionaries and partner organizations that we serve WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:  Work at a desk in an office or home-office setting; Sit at an office desk or in a meeting room for extended periods of time Work for extended periods of time at a computer, requiring the ability to send and receive information with necessary optical, auditory and manual dexterity. (fax machine, copier, scanner, web communications, etc.) Use a keyboard and mouse to enter, retrieve or transfer words or data information and/or move from screen to screen on the computer to view information Walk, stand, stoop and kneel to file and retrieve files from cabinet drawers Tolerate dust and fumes from general cleaning and maintenance procedures Strong written and verbal communication and interpersonal skills; comprehend and speak English Perform basic mathematical calculations Ability to travel to the home office, located in Carol Stream, Illinois, an average of 2 consecutive days per month   How to Apply: Applications for employment are available online at https://team.org/about-us/staff-opportunities .

Seeking Full-Time Administrative Assistant  for Radio Drama Unshackled! Unshackled , a faith based, Christian radio program, is the longest running radio drama in history and is produced in Chicago by and at Pacific Garden Mission. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace. To be successful as an Unshackled Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others. Administrative Assistant Responsibilities include: ~ Communicate … with production actors, writers, story subjects, listeners, and other mission or production related persons. ~ Coordinate Unshackled App … Upload programs, cue programs and notifications, promotions, add info, create graphics. ~ Stories: communications with Story Subjects, copy/file story materials, coordinate stories with writers, script changes, contact potential story subjects ~ Scripts: collaborate on checklist, make changes, sit-in on recordings and assist, finalize scripts. ~ Graphics: create program graphics on app and social media ~ Social Media: Send eblasts, respond to social media messages, manage Twitter, FB, Instagram, post images/video, assist with short films ~ Office: Arrange meetings, take minutes, assist with Sat recording and strike, update actors database Administrative Assistant Requirements: Associates Degree in related field, prior administrative experience, excellent computer skills, attention to detail, desire to be proactive and create a positive experience for others. *Please submit resume and cover letter to Unshackled Program Director, Timothy Gregory at gregoryt@pgm.org

Unshackled , a faith based, Christian radio program, is the longest running radio drama in history and is produced in Chicago by and at Pacific Garden Mission. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace. To be successful as an Unshackled Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others. Administrative Assistant Responsibilities include: ~ Communicate … with production actors, writers, story subjects, listeners, and other mission or production related persons. ~  Coordinate Unshackled App … Upload programs, cue programs and notifications, promotions, add info, create graphics. ~  Stories:  communications with Story Subjects, copy/file story materials, coordinate stories with writers, script changes, contact potential story subjects ~  Scripts:  collaborate on checklist, make changes, sit-in on recordings and assist, finalize scripts. ~  Graphics:  create program graphics on app and social media ~ Social Media:  Send eblasts, respond to social media messages, manage Twitter, FB, Instagram, post images/video, assist with short films ~ Office:  Arrange meetings, take minutes, assist with Sat recording and strike, update actors database Administrative Assistant Requirements:  Associates Degree in related field, prior administrative experience, excellent computer skills, attention to detail, desire to be proactive and create a positive experience for others. *Please submit resume and cover letter to Unshackled Program Director, Timothy Gregory at gregoryt@pgm.org

We are seeking a part-time Office Clerk. This is a dynamic hybrid role which includes tasks such as answering phones, meeting and greeting agents and potential clients, preparing board packages and other documentation, assisting agents with requests, receiving and distributing mail, database management, and other standard admin tasks such as typing, filing, copying and faxing. Hours are 10-15Hrs Weekly. Salary is $15.50 per hour. To apply, please send resumes to: marcuslanterna@simonpropertygrouplp.com Minimum Qualification Of High School Diploma 

  Upon completion of the application, please create a single PDF file that includes your cover letter, resume and completed TEAM application. You can find the application at: https://team.org/about-us/staff-opportunities . Please email the PDF to jobs@team.org .   JOB OVERVIEW: This position provides administrative support to the Director of the Medical Office,  caring for tasks related to managing the provision of healthcare for TEAM’s international missionary workforce and assisting new missionaries to prepare for international service.   KEY RESPONSIBILITIES: Managing correspondence for the Medical Office (mostly email) Handling general Medical Office phone calls, mail, email, and walk-in visitors Scheduling medical appointments for missionaries Preparing, sending and tracking customized medical check-up packets and medical reports for applicants and missionaries Assisting in preparation of Medical Office materials for TEAM training events Maintaining accurate and up-to-date healthcare information in a secure information system Managing general office administrative tasks (expense reports, invoices, budget tracking, etc.) Other tasks as requested   JOB QUALIFICATIONS: Detail oriented, accurate and careful (but not slow) Quick to laugh – good sense of humor Confident and emotionally mature Able to maintain confidentiality Computer competent with an attitude that embraces information technology A blend of communication styles: process, people, action, and idea Able to explain complex matters in simple, clear language (written and verbal) Experience or training in small office management or some area of healthcare is a plus Have the probability of staying with the job at least two years   WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: The following abilities are required for the position: Communicate appropriately and clearly both verbally and in writing with telephone callers, office visitors, and co-workers Comprehend and speak English with the general public and co-workers; able to accurately  proofread written materials Operate office equipment in order to send and receive information with necessary optical, auditory and manual dexterity (fax machine, copier, etc.) Use a keyboard and mouse to enter, retrieve or transfer words or data Work for extended periods of time at a computer, which requires the ability to focus on and read/comprehend information on a computer screen, basic typing to enter information and/or move from screen to screen on the computer to view information Sit at an office desk for extended periods of time Tolerate dust and fumes from general cleaning and maintenance procedures Walk, stand, and stoop; put in or retrieve papers from file cabinet drawers Perform basic mathematical calculations Lift items weighing up to 20 pounds occasionally Able to go up and down stairs daily ​ TEAM / The Evangelical Alliance Mission                                     400 S. Main Place, Carol Stream, IL 60188-2407   About TEAM | The Evangelical Alliance Mission TEAM’s purpose is to help churches send missionaries to establish reproducing churches among the nations to the glory of God. We seek to do this wherever the most people have the greatest need in collaboration with churches anywhere.

  Upon completion of the application, please create a single PDF file that includes your cover letter, resume and completed TEAM application. You can find the application at: https://team.org/about-us/staff-opportunities . Please email the PDF to jobs@team.org .   The Personnel Administrator is part of a team that serves as a liaison between those in TEAM’s ministry areas and the Personnel Group, handling administrative tasks, finding solutions to the needs of TEAM’s international workforce, maintaining TEAM’s database with current personnel information from our constantly moving people. The Personnel Administrator is the “friendly face of TEAM” and the go-to person for many of our international workers. This job requires cross-cultural understanding, sensitivity, compassion, and confidentiality, as well as a thorough grasp of office functions. KEY RESPONSIBILITIES: Serve as liaison and facilitate communication between the TEAM’s global workforce and various administrative functions in the homeland Maintain the data in TEAM’s databases that relates to the coming and going of our international workers, including reports, ministry transitions and a plethora of other facts that we capture Manage specific tasks/projects as requested Manage various e-mail, phone, and other communication tasks with missionaries, office staff, church or public inquirers, etc. Receive, file and archive prayer/newsletters from missionaries Collect requests, edit and distribute the monthly Prayer Guide Create or obtain travel and visa papers and other documentation needed by missionaries and traveling staff Participate in regularly scheduled office prayer times Be a contributing member of the Personnel group in a variety of tasks and activities   JOB QUALIFICATIONS: Spiritually mature with a growing walk with Jesus Christ A team player with a positive attitude, passionate about serving God and others Effective communicator in person, in writing and on the phone. English proficiency required; additional language competencies are a plus. This job involves much email communication with TEAM’s global workforce. Detail oriented and accurate, yet also people oriented A learner, curious Excellent computer skills and a friendly, easy relationship with technology; experience working with spreadsheets, word processing, and office software. Salesforce experience a plus. Dependable, confident, professional, and mature; great interpersonal skills; empathetic Prone to collaborate, flexible Experience in the customer relations field is a plus Excellent time management skills; able to handle daily routine tasks Experience with database entry is a plus Familiarity with and commitment to missions and mission activities Must have a good sense of humor and be quick to laugh   WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: The following abilities are required for the position: The work is performed in an office setting Communicate appropriately and clearly both verbally and in writing with telephone callers, office visitors, and co-workers. Comprehend and speak English with the general public and co-workers Operate office equipment to send and receive information with necessary optical, auditory and manual dexterity (fax machine, copier, scanner, etc.) Use a keyboard and mouse to enter, retrieve or transfer words or data Work for extended periods of time at a computer, requiring the ability to focus on and read/comprehend information on a computer screen, basic typing to enter information and/or move from screen to screen on the computer to view information Sit at an office desk for extended periods of time Tolerate dust and fumes from general cleaning and maintenance procedures Walk, stand, and stoop, and put in or retrieve papers from file cabinet drawers Perform basic mathematical calculations Display the reading skills necessary to proofread written materials TEAM / The Evangelical Alliance Mission                                     400 S. Main Place, Carol Stream, IL 60188-2407   About TEAM | The Evangelical Alliance Mission TEAM’s purpose is to help churches send missionaries to establish reproducing churches among the nations to the glory of God. We seek to do this wherever the most people have the greatest need in collaboration with churches anywhere.  

SonSet Solutions is a technology-oriented nonprofit organization that seeks to multiply the impact of ministry organizations serving in areas of the world with limited access to God’s word. We leverage today’s technology to help national workers overcome barriers so they can reach more people. In 2018 we were privileged to serve the needs of 195 ministries in 63 countries. The opportunities for this type of service are unlimited. We are looking for more people who are committed to the cause of Christ to join us in this fulfilling work.   A listing of our current job opportunities can be seen at:  https://sonsetsolutions.org/personnel-needs/ HR Assistant The most valued asset at SonSet Solutions is our people. Human Resources promotes a healthy and enjoyable work environment so that our workers can focus on ministry. Support our staff through all the stages of their service—from recruitment to retirement. Skills  – Enjoys working with staff and management to find solutions to a variety of personnel and work-related problems. Ability to understand government regulations and organizational policies and be accurate and timely in their implementation and documentation. Able to keep sensitive personnel information and issues confidential. Strong verbal and written communication skills. Good organizational skills and the ability to work with little supervision and finish tasks in a timely manner. Proficiency with productivity software such as MS Word, Outlook and Excel. Experience  – Prefer two years or more of Human Resources training and/or experience. Responsibilities  – Assists the Human Resource Manager in creating a healthy and enjoyable work environment with the daily personnel tasks, including but not limited to, benefits administration, employee relations, training, performance management, policy implementation, recruitment/employment, and affirmative action and employment law compliance. This is a 20-40 hours per week position that requires the raising of financial support (missionary) or the capacity to be self-funded (volunteer).  Applicant must be able to sign the SonSet Solutions Statement of Faith. Contact us for a complete job description. Our contact information for those who may be interested in service opportunities at SonSet Solutions is:   personnel@sonsetsolutions.org   People may also call (574) 970-4252 and speak with Curt Bender or Kathy Witkowski.

SonSet Solutions is a technology-oriented nonprofit organization that seeks to multiply the impact of ministry organizations serving in areas of the world with limited access to God’s word. We leverage today’s technology to help national workers overcome barriers so they can reach more people. In 2018 we were privileged to serve the needs of 195 ministries in 63 countries. The opportunities for this type of service are unlimited. We are looking for more people who are committed to the cause of Christ to join us in this fulfilling work.   A listing of our current job opportunities can be seen at:  https://sonsetsolutions.org/personnel-needs/ Volunteer Coordinator Volunteers donate their time and talents in service to ministry.  Many jobs would go unfilled if not for volunteers. Use your talents to organize this eager group of gifted workers. Skills  – Able to assess and communicate needs to potential volunteers and match skills to needs. Able to organize multiple people to multiple tasks. Strong verbal and written communication skills. The ability to work with little supervision and finish tasks in a timely manner. Proficiency with productivity software such as MS Word, Outlook and Excel.  Experience –  Prefer one or more years of experience coordinating events and volunteers.  Responsibilities –  Coordinate volunteer activities at SonSet Solutions by assessing areas of need and matching the skills and experiences of volunteers to the work to be done, set up volunteer work teams, and assist the HR Manager in promoting volunteer opportunities in the local community. This is a part-time position that requires the raising of financial support (missionary) or the capacity to be self-funded (volunteer).  Applicant must be able to sign the SonSet Solutions Statement of Faith. Contact us for a complete job description. Our contact information for those who may be interested in service opportunities at SonSet Solutions is:   personnel@sonsetsolutions.org   People may also call (574) 970-4252 and speak with Curt Bender or Kathy Witkowski.

The primary reason that I am writing to you is to secure staffing positions for the Northland Scholars Academy, which starts on August 28, 2019.   Northland Scholars Academy is a conservative, American-international, college-prep, boarding high school, located on the Northland Campus, couched in a welcoming faith-based context. We would welcome recommendations from you of anyone who you would feel completely comfortable serving on the Northland Campus working with students from all over the world and serving alongside colleagues who share in similar objectives. We believe 100 to 150 students will attend this year, and we anticipate 500 students in 2020. Our students are from 9th to 12th grade.   We offer above average competitive wages and benefits as well as opportunities to live in campus housing at reasonable pricing.   Of course, I know it is late in the summer, but I am asking you to help me if you can. We have a great opportunity to change the world with outstanding staff. In addition to instructional staff, we need great support staff.   The outstanding positions include: Guidance Career/Personal Counselor Dean of Students Four clerical staff—serving Admissions, Student Life, Office Manager, and General Security Four RA’s—2 females and 2 males One House Parent English Language Arts Teacher Science Teacher, with emphasis on chemistry, biology, and physics Math Teacher, with proficiency in at least algebra and calculus, but preferred higher math proficiencies History/Social Studies Teacher Spanish Teacher & ESL Instructor Art We primarily need individuals who would love to serve at the Northland Scholars Academy but are also able to serve philosophically at Northland Camp in the summer, if contractually able to do so. The highest academic credentials are welcome.   I can show great flexibility with schedules, family situations, or individual circumstances. New graduates and retirees are welcome.   We have a great opportunity to do something at Northland that is impacting and substantial, but our needs are many. Please let me know what you can do for us in our exciting new adventures on the Northland Campus.   Please have any interested parties contact me directly at 704.989.8517 (mobile). They can call anytime, on any day. We will connect with them within the hour of initial contact. Resumes are welcome to be sent to  jeff.kahl@hotmail.com  or  jkahl@northlandscholars.org , and/or to my executive assistant, Debbie Shook, at  dshook@northlandscholars.org  (715-610-9134 mobile).